Do you feel like you’re drowning in a sea of random documents? Does it take you hours to find what you need?

If the lack of organization in your office is driving you crazy, there are a couple different ways you can solve the problem.

You could block out a couple days’ worth of your valuable time to try to make sense of everything. Or, you could hire a professional to organize your documents and implement a system that will keep everything in order.

A professional document management service will do wonders for your business. Keep reading to find out how.

What Is Document Management?

What does a document management service do? Basically, just what the name suggests.

Document management professionals retrieve, process, and figure out the best way to store all of your electronic and paper documents. They also ensure that your documents stay up-to-date, secure, and easily accessible to authorized personnel.

Why Hire a Document Management Service?

Save Money

Every business owner wants to cut costs around the office. Getting your documents in order is one way you can accomplish this.

Document management cuts your printing and storage costs down significantly. If you’re able to rid your office of paper documents completely — or at least decrease the amount of space they take up — you’ll save money on paper and printing. You’ll also have more room to dedicate to more demanding aspects of your business.

Save Time

How much of your valuable time are you wasting sifting through boxes of documents? Time truly is money, and every minute you waste looking for information is a minute you could have spent working to boost your business’s bottom line.

Hiring a document management professional also means you don’t have to assign another employee to the task. Instead, everyone gets to keep doing what they were hired to do, and no one’s time is wasted.

Create a System That Works

Assigning a random employee to organize your files also will likely only be a temporary fix. That employee probably doesn’t know how to implement and manage an organization system. This means that, over time, things will just get out of order again.

A document management professional will set up a system that’s easy to maintain and will keep everything in its place long term. They’ll also identify the root cause of your office’s disorganization and create the best plan for your business and its needs.

For example, if your issues are mainly with digital documents, the consultant might find that documents are hard to track down because everyone has a different way of labeling them. They will then implement an easy-to-use system for keeping your digital files in order. This kind of system might include setting up a consistent way of naming files so they’re easier to search for and locate.

Keep Important Information Safe

Document management isn’t just about saving time and money, though. It’s also about protecting your business and your clients.

Paper documents can easily be lost, damaged, or stolen. This puts you and clients at risk. To maintain your business’s credibility and avoid having to start from scratch, make sure valuable documents are preserved and safely stored so that only those who can be trusted can access them.

Get Help Today

If you’re ready to hire a document management service to get your business in order, we’re ready to help. Contact us at Document Technologies today!