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Oftentimes, the most frustrating coworker in an office may just be the copy machine. In fact, copiers that are used extensively may need replacement as soon as 2 years from its original installation.

The only times we really notice our copiers are when things start to take a turn for the worst. Read on to find out 5 signs that it’s time for your office to invest in a new copy machine.

1. Frequent Breakdowns

If you find that your copy machine spends more time out of commission than helping your place of work, it may be time to say goodbye. Frequent breakdowns are the most obvious sign that your copier has reached the end of its lifespan.

These breakdowns may seem like bad luck at first. But, when the repairman comes time and time again to fix mechanical issues, the problem is clearly not going to be a one-time issue. It’s best to move on to the next copy machine in order to avoid further frustration.

2. Increasing Copier Costs

If you’ve noticed a consistent increase in your expenses directly due to your copy machine, it might be time to find a new one. Increased expenses due to labor, ink, or even new parts are all indications that your money can be invested elsewhere.

Though buying a new copier may be a large upfront cost, it will all be worth it in the long term. There is no point in trying to push the issue on a machine that simply won’t cooperate.

3. Your Copy Machine is Energy Inefficient

Energy efficiency is great for any business as it helps the environment and cuts unnecessary costs. So, when your copier is no longer meeting your efficiency standards, there may be another machine that will help your business in reaching its green goals.

Old copy machines require much more energy to operate and can be a drag on your office’s energy bill. Newer copiers have become more efficient every year, as manufacturers are beginning to understand the importance of an energy efficient workplace.

4. Your Copy Times Just Aren’t Good Enough

Are your workers spending less time at their desk because they’re spending more time waiting for their documents to finish copying? If so, a new copy machine may solve many of your efficiency issues.

New copy machine models always have speed and quality as their highest priority, and replacing the old dinosaur in your office may be of primary interest. With faster copy times also comes sharper resolution on your files, so your new copy machine will churn out a crisper, better image in less time.

5. You Need More Security

While every company takes measures to ensure that their files on their computers are safe, other devices may still be susceptible to security breaches. Copiers can also be the target of outside hackers, so it is important that they have some sort of security for your files.

While older versions of copiers do not take many security measures, new brands and models do now, as cyber security is very important to modern businesses.

Moving Forward

Now that you have identified whether it’s time to replace your old copy machine, your next step is finding the best possible replacement for your business. Get a free quote on machines that can help your small business from the moment that they are installed.