5 Signs Your Office Needs a New Copy Machine

admin : November 6, 2017 12:35 pm : Blog, SMB


Oftentimes, the most frustrating coworker in an office may just be the copy machine. In fact, copiers that are used extensively may need replacement as soon as 2 years from its original installation.

The only times we really notice our copiers are when things start to take a turn for the worst. Read on to find out 5 signs that it’s time for your office to invest in a new copy machine.

1. Frequent Breakdowns

If you find that your copy machine spends more time out of commission than helping your place of work, it may be time to say goodbye. Frequent breakdowns are the most obvious sign that your copier has reached the end of its lifespan.

These breakdowns may seem like bad luck at first. But, when the repairman comes time and time again to fix mechanical issues, the problem is clearly not going to be a one-time issue. It’s best to move on to the next copy machine in order to avoid further frustration.

2. Increasing Copier Costs

If you’ve noticed a consistent increase in your expenses directly due to your copy machine, it might be time to find a new one. Increased expenses due to labor, ink, or even new parts are all indications that your money can be invested elsewhere.

Though buying a new copier may be a large upfront cost, it will all be worth it in the long term. There is no point in trying to push the issue on a machine that simply won’t cooperate.

3. Your Copy Machine is Energy Inefficient

Energy efficiency is great for any business as it helps the environment and cuts unnecessary costs. So, when your copier is no longer meeting your efficiency standards, there may be another machine that will help your business in reaching its green goals.

Old copy machines require much more energy to operate and can be a drag on your office’s energy bill. Newer copiers have become more efficient every year, as manufacturers are beginning to understand the importance of an energy efficient workplace.

4. Your Copy Times Just Aren’t Good Enough

Are your workers spending less time at their desk because they’re spending more time waiting for their documents to finish copying? If so, a new copy machine may solve many of your efficiency issues.

New copy machine models always have speed and quality as their highest priority, and replacing the old dinosaur in your office may be of primary interest. With faster copy times also comes sharper resolution on your files, so your new copy machine will churn out a crisper, better image in less time.

5. You Need More Security

While every company takes measures to ensure that their files on their computers are safe, other devices may still be susceptible to security breaches. Copiers can also be the target of outside hackers, so it is important that they have some sort of security for your files.

While older versions of copiers do not take many security measures, new brands and models do now, as cyber security is very important to modern businesses.

Moving Forward

Now that you have identified whether it’s time to replace your old copy machine, your next step is finding the best possible replacement for your business. Get a free quote on machines that can help your small business from the moment that they are installed.

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5 Tips for Creating Extra Large Prints

admin : October 3, 2017 3:24 pm : Blog, Document Management

Large format printing on a color plotterEven in our highly-digital world, printing still has its importance.

Printing is more than just briefings and presentations. Extra large printing allows your company to print banners, signs, and posters in-house.

But, extra large prints aren’t simple. There are many factors you’ll need to consider to ensure the prints maintain their quality and color.

Keep reading to learn five tips for extra large print jobs.

Keys For Extra Large Prints

1. Use Vector Images

When possible, use vector images for all large-scale prints.

Vectors aren’t made of individual pixels and can be scaled to all different sizes. Because vectors are defined by mathematical equations, they maintain their crisp look and sharpness at all sizes.

Resizing bitmaps can be problematic as they can appear blocked and jagged as they are resized.

2. Choose Color Wisely

Huge prints are meant to be seen at a distance. This means the colors you choose need to mesh.

Use a background that contrasts with text color. Sometimes a simpler color scheme works best. Avoid overly bright colors as well as overuse of backgrounds and textures.

Aside from readability, color is also important when printing via an office printer. You want to ensure that your colors are CMYK friendly. Otherwise the color balance may be skewed after printing.

3. Properly Resize the Image

All image editing software allows you to resize an image. While this will enlarge the image, it’s also likely to make it heavily pixelated.

For extra large prints, you’ll want to use photo enlargement software such as SmillaEnlarger. This software enlarges images without pixelating them.

Improperly resizing an image destroys its quality.

4. Font Matters

Font is important when printing extra large items. You’ll need to ensure that the sign or banner can be read from a distance.

For extra large prints:

  • Stick to traditional sans serif or serif fonts
  • Test readability using your computer monitor
  • Always use cross-platform fonts

The wrong font can make a sign useless. Readability is key to get your message across to the intended audience.

5. Megapixels Are Important

An image looks much different than it will when printed. For example, a 2-megapixel resolution will lose its quality if printed higher than 4×6.

Before printing, determine the megapixels of the image. Use an image editing program to determine the image’s dimensions.

To determine megapixels, multiply the image height and width. This will give you the number of pixels. Divide that number by 1 million and voila, you’ve got the number of megapixels.

Extra Large Prints: Wrap-up

As a commercial business, printing is a must. From extra large prints to everyday printing, hard copies are needed for routine business.

Want to ensure that your company’s printing services at effective and efficient? Looking for a company to provide managed printing services?

If so, work with Document Technologies. We can help maximize your company’s printing services. In turn, you can optimize your printing budget.

Contact us today to learn about our business solutions.

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4 Reasons to Hire a Document Management Service

admin : September 6, 2017 9:51 pm : Blog, Document Management

Do you feel like you’re drowning in a sea of random documents? Does it take you hours to find what you need?

If the lack of organization in your office is driving you crazy, there are a couple different ways you can solve the problem.

You could block out a couple days’ worth of your valuable time to try to make sense of everything. Or, you could hire a professional to organize your documents and implement a system that will keep everything in order.

A professional document management service will do wonders for your business. Keep reading to find out how.

What Is Document Management?

What does a document management service do? Basically, just what the name suggests.

Document management professionals retrieve, process, and figure out the best way to store all of your electronic and paper documents. They also ensure that your documents stay up-to-date, secure, and easily accessible to authorized personnel.

Why Hire a Document Management Service?

Save Money

Every business owner wants to cut costs around the office. Getting your documents in order is one way you can accomplish this.

Document management cuts your printing and storage costs down significantly. If you’re able to rid your office of paper documents completely — or at least decrease the amount of space they take up — you’ll save money on paper and printing. You’ll also have more room to dedicate to more demanding aspects of your business.

Save Time

How much of your valuable time are you wasting sifting through boxes of documents? Time truly is money, and every minute you waste looking for information is a minute you could have spent working to boost your business’s bottom line.

Hiring a document management professional also means you don’t have to assign another employee to the task. Instead, everyone gets to keep doing what they were hired to do, and no one’s time is wasted.

Create a System That Works

Assigning a random employee to organize your files also will likely only be a temporary fix. That employee probably doesn’t know how to implement and manage an organization system. This means that, over time, things will just get out of order again.

A document management professional will set up a system that’s easy to maintain and will keep everything in its place long term. They’ll also identify the root cause of your office’s disorganization and create the best plan for your business and its needs.

For example, if your issues are mainly with digital documents, the consultant might find that documents are hard to track down because everyone has a different way of labeling them. They will then implement an easy-to-use system for keeping your digital files in order. This kind of system might include setting up a consistent way of naming files so they’re easier to search for and locate.

Keep Important Information Safe

Document management isn’t just about saving time and money, though. It’s also about protecting your business and your clients.

Paper documents can easily be lost, damaged, or stolen. This puts you and clients at risk. To maintain your business’s credibility and avoid having to start from scratch, make sure valuable documents are preserved and safely stored so that only those who can be trusted can access them.

Get Help Today

If you’re ready to hire a document management service to get your business in order, we’re ready to help. Contact us at Document Technologies today!

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Simplify and Maximize

admin : August 23, 2017 3:30 pm : Blog, Document Management, Managed Print Services, Xerox

If every day at the office is a jumbled mess of too many processes, it’s time for you to take control of your business. You can work smart while you work hard and make the most of your time. Businesses all over the country are finding areas of opportunity within their work structure where they’re cutting costs, saving time, and improving productivity.

Is your office running as smoothly as it could? Do you often find yourself repeating tasks when it’s unnecessary due to a lack of uniform processes? If you’re spending too much time righting wrongs, focusing on menial tasks, and not getting enough valuable face time with your customers, let us help you take the office reigns. Simplifying your business doesn’t have to be hard.


When it’s right for the situation, automating a response or process can be incredibly beneficial for not only you but the consumer. Save time and resources by creating a series of questions or processes that will direct your customers to the right solutions. Automation can be in the form of a form, voice over, or any other process that can be designated to technology.

It’s important to remember that now everything should be automated. Face to face interactions are the most important aspects of a customer-to-business relationship. Only automate when needed so you can focus on your customers!

Leverage Technology

The tool that will save you the most time is right at your fingertips—literally! We all know, love, and use technology but you’ll find that many businesses aren’t properly leveraging their technology to its maximum capacity. We’re not just talking about your laptops, tablets, and phones either; we mean printers, copiers, scheduling, and software.

Consider your print environment, for example. Does your machine have the ability to copy, print, fax, and scan? Do you utilize these features? Do you print front and back? These are all questions every business should be asking themselves. Understanding and using technology appropriately can save you a lot of unnecessary headaches.

Get On a Schedule

From the time you have your morning coffee until you shut down your computer and pack up for the day, you should be on a semblance of a schedule to keep you motivated, productive, and proactive. Do your employees work closely to each other, or is it more of individual tasks? No matter what your office environment is, a schedule of daily activities or goals can put everyone in a better work mindset.

Document Technologies is helping Boston businesses work efficiently and effectively so you can focus on what really matters; your customers. For any and all of your office needs, give us a call! We’re ready to help!

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To Toner or To Inkjet: 5 Things to Consider

admin : July 25, 2017 3:06 pm : Blog, Xerox

A big investment like purchasing or leasing a printer should never be taken lightly. When your company decides to invest in high quality, high-volume printers, the whole team should take a few things into consideration. Printers are build with the future in mind, more specifically, your future.

However, we’ve found that the biggest point of hesitation in the printer buying process isn’t the hefty price tag of the device, but the continual cost of toner.

Toner costs can be a shocking, initial charge to the printing novice. It’s cost is one of the factors towards a shift to inkjet printing.

Particularly with production printing, the biggest decision you and your team will need to make is between toner and inkjet machines. Each have their own unique advantages, as well as disadvantages. You can make this decision based on total cost for your operations, workload, and how your office operates.

There are so much that go into a high cost investment like production printers but thankfully, Xerox is helping companies all over the world sort through and pick out what your business should be looking for.

Howie Fenton has been in the graphic communications industry for over 25 years and has become a voice of authority in all things printing, with focuses in operational production and digital printing. He has identified some key considerations when it comes to comparing toner and inkjet fleets.

  1. In general, inkjet presses are usually more productive and cost efficient, however the size of their workload determines its cost efficiency. Large workloads equals more cost effectiveness. What sort of volume does your business have?
  2. Think about your staffing the square footage of your space? What is more efficient, twelve machines or four high speed devices?
  3. Don’t forget about those energy and electricity bills! Inkjet machines can drastically increase your electricity bills depending on where it’s located.
  4. Consider paper costs and which devices may have an environmentally friendly alternative.
  5. What’s inside your machine? Depending on your choice, you may have reusable or self-service options. This is a big saver on parts and travel costs.

Document Technologies is your Authorized Xerox Agent. Contact us for any and all of your questions about your office solutions. #WorkingBetter with Xerox has never been easier in Boston.

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Making the Shift to Digital

admin : June 23, 2017 7:30 pm : Blog, Document Management, Managed Print Services, Xerox

“There are no boundaries or borders in the digital age.” — Karim Rashid

Imagine a world with no horizon, no clear beginnings or ends, just opportunity. Businesses have this opportunity in the palm of their hand, somewhat literally. Technology is affording us possibilities that were once thought impossible. Today, we can reach clients without stepping foot out of the office.

It’s a convenience that should be taken advantage of and the convenience extends into the very core of your business.

Going digital is not an instantaneous change. Rather, it’s a gradual process. When you shift into technology-based processes, you’re opening up time to spend growing your business instead of focusing on tedious tasks.

Not buying it? Well, consider these eCommerce statistics that are showing how the monetary world is being spearheaded by convenience:

  • 81% of shoppers conduct online research before making big purchases. (Retailing Today, 2014)
  • 44% of people go directly to Amazon to start their product searches, compared to 34% who use search engines like Google, Bing, and Yahoo to search for products. (Marketing Land, 2015)
  • Mobile commerce makes up 30% of all U.S. eCommerce. (Internet Retailer, 2015)

The online world is what’s ruling the market. If you are a business that sells products, you cannot ignore eCommerce anymore. Whether you like it or not, it’s the future of buying and selling.

This digital age is an interesting time to be doing business. We are living in an unprecedented time of technology, B2B, and B2C. Document Technlogies is helping you navigate new technologies and implement them in the office.

Digital Documents

Going digital starts in the office. It’s one of the easiest, yet overwhelming parts of the process.

Shift from paper to electronic billing, data, and client information. If you’ve been in business for years, just looking at all of your files must give you a headache. Scanning all of said files, will understandably overwhelm even the most calm administrator. Don’t panic, though! It’s a process, not an instant change.

Document Technologies can help you take the appropriate steps to manage documents and begin implementing the digital shift. To begin, you’ll need to ask yourself a few questions.

“Where will we store our documents?”

It’s important to implement one conglomerate that all of your employees can access. We suggest one or even more cloud-based storage services like Google Drive, Dropbox, Box, OneDrive and Office 365 to store and share files for your business. If you choose one of these, you will also have the opportunity to connect it with Xerox’ ConnectKey. Our ConnectKey-featured printers give you the ability to scan documents directly to your cloud. This eliminates having to do the same task twice!

“We’ve got the cloud…now what?”

It’s time to start planning your digital strategy! Whether it’s one person or a larger team, start small and be kind to yourself. Our team suggests starting with the newest files and move your way backwards.

Don’t forget to inform your employees that documents will be shifted from paper to online formats. This eliminates confusion and helps the whole team help in your efforts!

“Is there an app for that?”

There sure is! Check to see if our Xerox MFP has ConnectKey capabilities or give our team a call and we can help you access it! Once enabled, employees can download one of the many apps!

Empower Employees

Stay connected on the road! Smartphones in the workplace, often referred to as BYOD (Bring Your Own Device) has changed the way businesses prove service to their customers, communicate with their team, and tackle remote challenges. As smartphone aficionados ourselves, we’ve become very attached to our mobile devices, extending that ease-of-use to a professional standpoint is simply the next step.

Xerox is putting a focus on BYOD and making it easier for businesses to get connected to the apps and programs they really want on their smartphones. Mobility is changing the way we work; we see it in the office and now we can see it in the numbers:

  • 23% either have a company-provided mobile device or are reimbursed
  • 50% of American adults own a tablet.
  • 20% of workers use their tablets for work.
  • 35% of mobile workers still use their own smartphones and tablets for work.

Mobility is also changing the way IT is being done:

  • 87% of companies provide mobile workers with devices and cover costs.
  • 55% of companies expect work conducted on a mobile device to increase over the next year
  • 60% of mobile workers would like to print from their mobile devices.

Contact a member of our team to help your business become BYOD-activated! We work with your IT team to create a proactive mobile strategy.

Day-to-Day Digital Operations

Remember when we mentioned ConnectKey? Well, these smart MFPs are helping you in more ways than one!

There are now more ConnectKey®-enabled devices to choose from including the recently launched Xerox VersaLink C400/C405 printers and the B400/B405 MFPs. Xerox has also added additional support for its entire ConnectKey® enabled fleet – for printers/MFPs, so you can rest easy knowing that your Xerox device will evolve with you into the future. The Xerox App Gallery is also more accessible by allowing end-users to browse the gallery without a login.

Xerox ConnectKey technology has provided and an extra boost in productivity in offices all over Boston. Thanks to new innovative apps and more capabilites for multi-function printers (MFP), your office will be armed and ready for an incredible season.

Last year took their automated services to the next level with an impressive 14 Xerox ConnectKey-enabled i-Series MFPs. Each of these devices are equipped with ready-to-use apps that will put your processes on the fast track. Thanks to ConnectKey, your office can collaborate and work with the efficiency you need.

“Imagine an MFP that can translate a document into more than 35 languages, or be customized and built to meet customers’ particular business needs,” said Jim Rise, senior vice president, Office and Solutions Business Group, Xerox. “The ConnectKey-enabled i-Series MFPs provide those services and more. It allows businesses to go beyond printing, scanning, faxing and copying, and gives channel partners the tools they need to capture new recurring revenue streams.”

It’s not just how you work in the office, but it’s how the entire team works to service your customers! Xerox has outlined top Customer Care Trends that are changing the way we all do business together. The trends include:

  • Social media support steps up
  • The Internet of Things enables ‘machine-to-machine’ customer care
  • Brands become omni-present
  • Customer care agent becomes a career

Connecting with ConnectKey

Image from Xerox.com

ConnectKey is also committed to ease-of-use, something that we could all use a little more of!

Apps are making our life easier, from cooking to getting directions, and now in the conference room as well! Recent updates to ConnectKey Technology® has made the app even more user-friendly! The earlier versions of the app were complicated. Xerox has heard your words, worked with their department, and updated the app to make it easier to connect and conquer.

Now, users everywhere can download apps which automatically adjust “under-the-hood” to fit each MFP/printer’s capability and personality. This means that the downloaded app will automatically adjust to your machine’s screen size, scan capability, the class and age of your machine, and fit capabilities such as alerts and messages that are unique to your region. Automatically.

A smarter machine is also a more secure machine. Encryption is unique to the Xerox App Gallery, which uses HTTPS to help you send secure messages, as well as authentication, and bidirectional encryption which is an added layer of security you can use when sharing encrypted messages between yourself and another party. Every app in the App Gallery is carefully vetted by Xerox to ensure it performs as expected and that it meets Xerox security standards.

Diving into the Digital Age

We provide Xerox because we believe in it. Document Technologies is providing high-quality products and services for companies.

Browse through our selection of products and services or give us a call! Contact us today to discuss how we can connect your office with solutions today!

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What to Expect from an Office Assessment

admin : June 15, 2017 8:07 pm : Blog, Document Management

In Boston, an Office Assessment can make the most of your business and maximize your productivity. But how does it work? At its cores, an office assessment identifies areas of opportunities, hidden costs, and pinpoint unnecessary waste. Don’t be fooled into thinking that an office assessment is unnecessary when, in reality, it can make the difference in your budget, workload, and device performance. Office assessments focus on four main areas; supplies, hidden costs, device proliferation, and management process. Through each of these areas, our experienced technicians will guide your business and help you sort through your device’s issues and work towards a solution. There are four different level of assessments that you should be aware of.

Level 1: Self-Guided Web-Based Assessment

This is always available to businesses of every size on www.xerox.com/efficiency. This is Xerox’s free Office Efficiency Calculator which provides your business with an estimate of your Total Cost of Ownership (TCO) and cost per page depending on your industry.

Level 2: Business Case Development

The second level of an office assessment gives your business a more accurate analysis and data collection that helps you map up your businesses progress by floor or building, users, and scenarios are explored to see what impacts you TCO and ROI. User-Based Tracking is a phenomenal way to see how each device is used by user, including paper sizes, color, stapling, etc.

Level 3: End User “Voice of Customer”

The third level is an extension of gathering end-user data but incorporating their output experience such as deadlines, needs, and identify opportunities of improvement. This also includes Business Process and Workflow Analysis which maps workflow, information, and works towards a solution for every point of the process.

Level 4: Lean Six Sigma Assessment

The fourth level of office assessments uses the most comprehensive assessment and include the previous three levels of assessment. It delves into Xerox’s key metrics:

  • Employees per device and device utilization
  • Cost per page and age of device
  • Hard output and infrastructure costs
  • Total cost per employee

All four levels aim to create a better, more consistent print environment for your business. Contact us today and schedule an appointment with your local Boston Authorized Xerox Agent.

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The Curious Case of Working Remote

admin : May 15, 2017 3:57 pm : Blog

Is your business not seeing the results you expect? Is your business trying to cut costs without sacrificing manpower? Pack up your employees and send them home with the best intentions. There’s a solution to your business, cost, and/or productivity woes and it’s closer than you think. In fact, you don’t even have to leave the house for it. Innovations in technology has made working from home not only an option, but an opportunity.

More companies are trading cubicles for in-home offices and a stronger work ethic. It sounds too good to be true but one look at the numbers and you’ll see that working from home is more than a good dream, it’s a great one.


Courtesy of Xerox

Granted, it depends on the business, but where applicable, working from home can make the difference in your office—or home! Every day brings new challenges, data, and hurdles to jump through. Nicholas Bloom and James Liang, cofounders of Chinese travel website Ctrip, gave the staff at Ctrip’s call center the opportunity to volunteer to work from home for nine months and studied overall job performance. “We found that people working from home completed 13.5% more calls than the staff in the office did.” Said Bloom. The results included more than an increase in productivity. Ctrip estimates that it saved $1,900 per employee during those nine months.

The reality is that 9-to-5 doesn’t really exist anymore. Smartphones have made it so we’re always “on”. Working from home gives employees the freedom they often need. It also contributes to a greater feeling of community and sense of security. They may not be in a physical office but studies show that employees that were given work-from-home opportunities felt more valued, respected, and trustworthy. Whether working from their pajamas was a deciding factor has yet to be seen!

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Going Green with Xerox

admin : April 10, 2017 6:08 pm : Blog, Green, Xerox

It’s that time of year where the snow melts, our days get a little warmer, and we begin to anticipate Spring. After the cold winter months, it’s refreshing to see spots of green in the Boston area. This reflection reminds us that our Earth is something that should stay green. As we push towards more development, residential and commercial properties, and grow out rather than up, sustainability becomes a vital component in our personal and professional lives.

Xerox is dedicated to a seamless office experience. From Document Management opportunities to printers, we are adding color to your business. That includes Green!

Xerox and Document Technologies, Inc. proudly provides sustainable, energy efficient alternatives to your daily processes. Xerox is committed to going Green in 2017 and beyond. Check out how Xerox is ensuring that your office is moving forward with the environment in mind.

Reduce Your Carbon Footprint

When you choose Xerox, you choose the future.

The commitment to begin offering energy efficient office processes dates back to over a decade. In 2003, Xerox made a public commitment to reduce greenhouse gas emissions, also known as carbon footprint, by joining the U.S. Environmental Protection Act (EPA) Climate Leaders program and launching Energy Challenge 2012. This was a 10-year initiative to reduce greenhouse gas emissions across all company operations 10 percent by 2012. We’re proud to say that not only was the goal reached, but Xerox successfully cut emissions by 42%—that’s equivalents to 210,000 tons of carbon dioxide equivalents (CO2e). Energy consumption was also cut down by 31%.

Following the successful goal to Go Green, the new corporate goal is to reduce energy consumption by a further 20% by 2020. In 2015, Xerox reached over half that goal with a 12% reduction. We still have a ways to go but with your support, we can reach far past 20%.

Want to help? Get involved by…

Choosing Green

We are making it easy to Go Green, just look for the Energy Star label!

Energy Star, and other eco-friendly labels, provide environmental benefits without sacrificing quality or performance. Making the simple switch to an eco-friendly product saves you money via utility and energy bills and obviously, it gives the environment a healthy boost!

You can browse through Energy Star and other eco-friendly products here. Take a stand and commit to a more environmentally friendly office.

Manage Waste

Ready to get started? Minimize waste and implement eco-friendly processes around the office! A green office is a happy office.

We practice what we preach. Our Recycle and Re-Use program is one of the largest global recycling initiatives. A few simple steps can make a world of difference in the environment. Xerox creates with the end-result in mind. That means almost every part of their award-winning products and parts can be recycled for future use. Now that’s sustainable!

Save time while you save energy. Multi-function printers reduce energy by offering several features including Copy, Print, Fax, and Scan. They also use 50% less energy due to their capability. If your office can benefit from a one-and-done product, it’s time to make the switch.

Staying Sustainable in Boston

Document Technologies is your Authorized Xerox Agent. Contact us for any and all of your questions about your office solutions. Document Technologies, Inc. is helping Boston businesses work efficiently and effectively so you can focus on what really matters; your customers. #WorkingBetter with Xerox has never been easier in Boston.

“We consider environmental priorities in the design of each product and service solution; it’s better for our customers, our business and the environment.” – Xerox

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Becoming an A.G.I.L.E. Small Business

admin : March 2, 2017 8:07 am : Blog, Xerox

Small businesses are the heart and soul of Boston. No matter what industry you’re in, small, local business has a strong and important presence in all facets. Technology in our day-to-day is creating an easier and more conducive way to do business and, don’t worry, it’s not limited to the head honchos in the corporate world. Small businesses can leverage technology to create a sustainable and efficient workplace for you and your employees. Xerox is committed to small business and their solutions.

We know that it can be daunting creating a whole new plan for your company and that’s why we’re here to help with small implementations that can help you, your business, and your customers see the whole picture. David Bates, the Vice President of the Marketing and eCommerce at Xerox North American Resellers has identified how you can become A.G.I.L.E. in the work place.


Business owners and IT professionals are prepared to embrace the mobility in the workplace. Identify or adapt technology that fits today’s “Bring Your Own Device” environment and allows employees to work from anywhere on any device.

Go Green

Reduce energy consumption with a single energy-efficient device that can print, copy, scan, fax and email. Turn off equipment when it’s not in use, and also commit to Duplex printing, also known as front and back printing.


Investing in your office is investing in your business. There are just some things that you can’t afford to choose cheap. One of which is a good printer. If your business prints a lot, consider investing in a printer that’s all-in-one; copy, print, fax, and scan. The cost will save you time and effort in the future.


Leverage all the tools at your disposal. Innovations in technology are streamlining small businesses to the next level. Reach for the Cloud and start going digital by the touch of a button.


The opportunity to save is all around the office. They may not be as clear cut as you’re expecting but rest assured that they are there! The most efficient way to cut costs without effective productivity is committing to a better print environment. Consolidate four printers to one larger machine. Go digital with Scan-to-Cloud services. Opportunity is all around us.

Managing Your Small Business in Boston

Document Technologies is your Authorized Xerox Agent. Contact us for any and all of your questions about your office solutions. Document Technologies is helping Boston businesses work efficiently and effectively so you can focus on what really matters; your customers. #WorkingBetter with Xerox has never been easier in Boston.

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