When you’re shopping for your business, everything comes down to dollars and cents. Printers are no exception. With countless options on the market, how do you find the most economical printer for your company?

Don’t worry, we’ve broken it down into an easy-to-follow buying guide for any business!

Make a List of Needs and Wants

Each business printer has its own set of features. And of course, the more features a printer has, the more it will cost. To avoid paying for features you don’t need, list your needs ahead of time. List the features you absolutely need, and the ones that would be nice to have.

Here are a few to consider:

  • Color vs. black and white printing
  • Photo printing
  • High-capacity paper tray for fewer fill-ups
  • Automatic double-sided printing
  • Networking capability
  • High-resolution printing
  • Automatic document feeder
  • Automatic stapling

Decide Between a Basic Printer or an All-in-One Machine

All-in-one machines have become popular amongst businesses. These machines aren’t just printers, they’re also scanners, copiers, and sometimes fax machines.

As you might expect, basic printing-only printers tend to be less expensive than all-in-one machines. However, an all-in-one printer is more economical than buying three separate pieces of equipment.

If you want the ability to do all these functions and you don’t already have the other items, a multifunction machine may be the way to go.

Compare the Prices of Laser vs. Inkjet Printers

There are many types of printers, but two of the most common options are laser and inkjet. The right choice will come down to the list of needs and wants you’ve made.

Inkjets tend to have a lower initial cost, but there is a lower laser printer cost per page. There are a few other cost comparisons to consider, though:

  • Inkjet printers have more flexibility to print photos, oddly-sized documents, etc.
  • Color laser printers cost significantly more than black-and-white ones. Inkjets cost a similar amount whether you choose black-and-white or color.
  • The most expensive of a laser printer you buy, the lower the cost per page typically becomes.

Consider the Print Speed You Need

Another factor that impacts printer cost is the printing speed. Of course, for businesses that print extremely high volumes, a higher printing speed is crucial.

For small to medium-sized businesses looking for the most economical printer, look for 20-40 pages per minute.

Consider a Super-Tank Printer

Super-tank printers are machines that use larger ink or toner cartridges. As with many items, ink and toner are less expensive when you buy in bulk with larger cartridges.

But before you jump onto the super-tank bandwagon, consider your cash flow. These devices cost more upfront, and while you’ll buy ink less often, each cartridge does cost more. If you have a tight cash flow, this might be a challenge.

Look for Energy Star Compliance

Energy Star is an organization created by the US government to identify electronics with low energy usage. If you see printers or multifunction devices with an Energy Star, it’s a sign of a lower energy use which means a lower operating cost for you.

Shopping for the Most Economical Printer Made Easy!

Now that you know what to look for, take your time and shop around. To see all your options, shop online for business printers so you can compare many devices at once.